Information about the processing of personal data

General information

UBSKM's main tasks include:

  • Ensuring that the concerns of the survivors of sexualised violence suffered in childhood are given appropriate consideration
  • Supporting the implementing of the recommendations made by the “Child Sexual Abuse” round table and monitoring the recommendations made by the round table and, in particular, monitoring the introduction and further development of prevention concepts in facilities and institutions.
  • Further developing and nationwide circulation of the "No room for abuse” initiative
  • Supporting the independent and systematic coming-to-terms with child sexual abuse in Germany
  • Operating and further developing the telephone contact point and the sexual abuse help portal
  • Initiating scientific studies into the context of child sexual abuse
  • Public information and press work

If personal data has to be processed during these activities, then this will be based on the legal provisions, especially the European Data Protection Regulation (EU GDPR) and the Federal Data Protection Act.

Personal data is any information relating to a living individual who has already been identified or who becomes identifiable through this information. Identifiability can be realised either by merging the available information or by incorporating additional measures, e.g. by assigning a name identifier, an identification number, location data, an online identifier or searching through generally accessible information pools such as databases, libraries or the internet.

Special personal data categories also include the processing of genetic and biometric data to uniquely identify a natural person, health data and sex life or sexual orientation data.

Those younger than 16 should never submit any personal data without the consent of their parents or legal guardians.

In principle, you can use our online service without disclosing your identity.

In the following we will tell you for what purpose and on what legal basis we would process your personal data.

Name and contact data of the person responsible under the GDPR

Federal Ministry for Family Affairs, Senior Citizens, Women and Youth
Glinkastraße 24
10117 Berlin

Tel.: 03018 / 5550
Fax: 03018 / 555 1145

E-mail: poststelle@bmfsfj.bund.de
The Independent Commissioner for Child Sexual Abuse issues is organisationally based at the Federal Ministry for Family Affairs, Senior Citizens, Women and Youth.

Contact details of the data protection officer

responsible for data protection at the Federal Ministry for Family Affairs, Senior Citizens, Women and Youth, Glinkastraße 24
10117 Berlin

Tel.: +49 3018 555 0

E-mail: datenschutzbeauftragte@bmfsfj.bund.de

Personal data recipient

Our website is maintained on our behalf by coding. powerful. systems. CPS GmbH, Gustav-Meyer-Allee 25 | Gebäude 13/5, 13355 Berlin.

The website is hosted on our behalf by Mittwald CM Service GmbH & Co. KG, Königsberger Straße 4-6, 32339 Espelkamp.

N.I.N.A. e. V. (National Info-line, Network and Contact Point for Sexual Violence against Girls and Boys) is a specialised counselling centre that also advises us in some cases about how to respond to e-mails and letters. The data sent to us by the actual sender will be forwarded to N.I.N.A. e.V. for this purpose.

Which data will be processed when you visit this website?

Which personal data is actually processed mainly depends on the type of service you use when you visit the website.

For security reasons, the following information from the accessing computer is automatically stored in a log file for each access:

- date and time of the access
- name and URL of the file accessed
- IP address
- http status code and size of the data transfer
- operating system version and user’s browser                                                      

These so-called log files are saved in the server belonging to our hosting service provider, Mittwald CM Service GmbH & Co. KG, for a maximum of 7 days and then they are deleted.          
The legal basis is Article 6, Paragraph 1e and Paragraph 2 of the GDPR in conjunction with Section 5 of the Federal Office for Information Security Act.
This data will only be given to third parties if there is a legal obligation, e.g. if this data is needed for criminal or legal prosecutions.

UBSKM/Federal Ministry for Family Affairs, Senior Citizens, Women and Youth statistically evaluate the accessing of this website in order to be able to orientate the information it provides to meet the needs of its users. Matomo software is used to do this. Cookies are never stored in the visitor’s browser.

The following data is saved whenever a single page of this website is called up:

- anonymised IP address
- information about the operating system and the browser that were used
- geo-information
- the URL that was called up
- the website from which the called-up single page was accessed (referrer site)
- any sub-pages called-up from the accessed website
- the time spent on the website
- entered search words
- any downloaded PDF files
- the videos that were watched
- how often the website is called-up

The legal basis is Article 6, Paragraph 1e of the GDPR in conjunction with Section 3 of the Federal Data Protection Act (continuous website optimisation).

If you do not agree to the (anonymised) processing of data recorded from your visit, you can object to this with a mouse click further below.

In this case, a so-called “opt-out” cookie will be stored in your browser, which means that no more relevant data will be recorded.

The tracking opt-out function needs activated cookies.

This website gives you the option to share content with others via the Facebook, Twitter and WhatsApp social networks. Data is only transmitted to these social networks if you actively use the share function.

UBSKM also uses Instagram, Twitter and YouTube services.

UBSKM/Federal Ministry for Family Affairs, Senior Citizens, Women and Youth expressly point out that if you use the sharing function when you visit its channels in the social networks, personal data will be sent to the respective social networks. These services process personal data according to their business models and the processing location might well be outside the member states of the European Union.  UBSKM/Federal Ministry for Family Affairs, Senior Citizens, Women and Youth have no leverage over the data processing carried out by these companies, especially with regard to how the data is used, sending the data on to third parties as well as the data saving duration.

Which data will be processed if you contact UBSKM?

Which personal data is processed when you contact UBSKM will mainly depend on the type of service you are requesting and the communication channel that you use.

Contacting us via e-mail

You can contact us using the e-mail address provided here. In these cases the e-mail address, destination address, IP address, e-mail program, date/time of the e-mail, the e-mail’s content as well as any other information provided by the sender that was included in the message will be processed. 

You can use an e-mail address that does not reveal your real name to contact us. You don't have to give your name nor any other information about yourself if you don't want to.

The legal basis for the processing is Article 6, Paragraph 1e & Paragraph 2 of the GDPR in conjunction with Section 3 of the Federal Data Protection Act (fulfilling the task for which UBSKM is responsible).

If you send us information that depicts special categories of personal data, we will only process this data if this is absolutely necessary due to considerable public interest and this is especially the case if it is related to possible abuse that you have informed us about and it will be part of us exercising our duties (Article 9, Paragraph 2g of the GDPR in conjunction with Section 22, Paragraph 1, No. 2a of the Federal Data Protection Act).

The personal data will be deleted if it is no longer required for fulfilling our UBSKM tasks or in accordance with the applicable regulations covering the necessity of records management.

Contacting us via telephone

If a telephone number is provided then it is possible to contact us by telephone.

If the caller's telephone number is not suppressed then it as well as any other information provided in the call will be processed.

If you suppress the telephone number, the telephone number will not be given to UBSKM/Federal Ministry for Family Affairs, Senior Citizens, Women and Youth. Only the information provided by the caller will be processed when our service telephone is used to make contact.

Our service telephone uses a technical process that automatically suppresses the caller's telephone number so that the caller's number is not displayed.

No other details need to be provided during a telephone call to identify oneself, i.e. you do not have to give your name. However, the information provided during the telephone call might allow conclusions to be drawn about the person calling us

All of the information provided by you will be processed in order to deal with your request and to exercise our tasks (Article 6, Section 1, Paragraph 1e of the GDPR in conjunction with Section 3 of the Federal Data Protection Act). If you give us information that covers special categories of personal data, we will only process this data if this is absolutely necessary due to considerable public interest and this is especially the case if it is related to possible abuse that you have informed us about and it will be part of us exercising our duties (Article 9, Paragraph 2g of the GDPR in conjunction with Section 22, Paragraph 1, No. 2a of the Federal Data Protection Act).
The personal data will be deleted if it is no longer required for fulfilling our Federal Ministry for Family Affairs, Senior Citizens, Women and Youth tasks or in accordance with the applicable regulations covering the necessity of records management.

What rights do survivors have?

If your personal data is processed by UBSKM or our external processors, then you are a survivor within the meaning of the GDPR. In this respect, you have the following rights with regard to the Federal Ministry for Family Affairs, Senior Citizens, Women and Youth being responsible within the meaning of the GDPR:

  • Right of Access (Art. 15 GDPR)
  • Right to Rectification (Art. 16 GDPR)
  • Right to Erasure (Art. 17 GDPR)
  • Right to Restriction of Processing (Article 18 GDPR)
  • Right to Object (Art. 21 GDPR)

According to Article 77 of the GDPR, survivors also have the right to lodge a complaint with a data protection supervisory authority. The supervisory authority responsible for the Federal Ministry for Family Affairs, Senior Citizens, Women and Youth is the Federal Commissioner for Data Protection and Freedom of Information.

Issued: 10.12.2021